CHECK IN ASSISTANT
Yes, you can use the EventKingdom check in assistant as a stand alone service.
e.g.:
1. Without sending invitations beforehand
2. When you need to group different event invitations into one event to simplify check in, e.g. when:
- You have different language events and need to group them into one
- You and your PR agencies have managed different events for privacy reasons, but check in should be one list.
HOW TO:
1. CREATE CHECK IN EVENT
1.1. Please go to our CHECK IN / BADGE PRINT page.
You will find a button at the top: CREATE EVENT FOR CHECK IN
Please click this button and enter the name of your check in event.
2.2. On the tab DETAILS please optionally add your event details, e.g. Date and Location address of your event. (This info is added to your QR Code email when filled out)
2. CREATE GUEST LIST
On the tab GUESTS you can import from various systems, upload an excel sheet or add manually.
WITHOUT RECIPIENT EMAILS
If you upload your guests names (without emails) your Check In Team will be able to find your guests easily and quickly via QUICK SEARCH and check them in.
Your excel list can e.g. include this info and look like the image below:
First name / Last Name / Accompanying guests (comma separated) / Company / Guest number / Comment for Check in
PLEASE NOTE:
1. Each "accompanying guest" will be counted as 1, so the main guest also has a 1.
2. If you do not know the "accompanying guest", then you can add a 2 for the main guest (as in line 4 above)
3. Additionally there is a comment option for information which is needed for check in, displayed in the last column.
THE UPLOAD PROCESS WILL LOOK LIKE THIS:
PLEASE NOTE that the main options for the check in assistant are at the bottom of the DROPDOWN.
WITH RECIPIENT EMAILS
If you upload your guests names WITH emails your Check In Team will be able to find your guests easily and quickly via QR CODE SCAN OR QUICK SEARCH and check them in.
SENDING QR CODES TO GUESTS
You can send QR Codes to single quests or to your whole guest list at once.
SINGLE SENDING: Please click on the recipient email displayed in the email column.
WHOLE LIST: Please click on the SEND button.
For each email you can edit the SENDER NAME, EMAIL SUBJECT and also add a message to your QR CODE email.
Each QR CODE email costs 1 Stamp.
3. CHECK IN TAB.
Here you can access the check in assistant and share it as needed or DOWNLOAD the EVENTKINGDOM CHECK IN APP.
Our Check In App allows your Check In Team to scan in QR CODES in addition to finding a guest by QUICK SEARCH and checking your guests in.
A SETTINGS tab allows you to set what information should be displayed inside the Check In Assistant.
If you are a Professional or Enterprise customer, using check in is included for all events.
If you are a Standard customer, you can purchase the check in assistant per event.
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We hope this article was helpful and wish you success for your event!
Please contact us if you have any questions.
Your EK team.
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