What does Open Event option (public event) mean?

OPEN EVENT

The Service Open Event is included in the Enterprise plan and can be purchased per event with the Standard and Professional plans.

WHAT DOES OPEN EVENT OFFER?

Benefit from our “open event” option and make use of your beautiful EventKingdom online post sending in every possible way, e.g. using your own mail program to forward your sending as you wish, linking your newsletter or sharing it on LinkedIn, WhatsApp, Facebook, Instagram, or Twitter.

After setting up the “open event option” you will have access to various Sharing Options (Link, Email, LinkedIn, WhatsApp etc) which you can use, forward or share as needed. You can keep your event open or you can secure it with a code.

All Open Event sharing options are not personalized and show the event name on the animated envelope. Each visitor can reply on the reply page using their name and email address. All replies are grouped in the event’s recipient list.

If you don’t set a guest limit yourself, there is no limit to your replies.

In addition to sharing the non personalized sending you can of course always add recipients to your recipient list and send out private, personalized emails. This makes sense, if you have some more important recipients you wish to address personally. The rest can register as needed on the open event.

EXAMPLE OPEN EVENTS

The following events by customers of EventKingdom have led to the developement of this new “public event option”:

You have one company email for all employees

You would rather send one invitation email to one company email address than upload all your employee emails to EventKingdom. Your company email is setup to automatically forward an email to all employee emails (e.g. 5000). All employees receive the online post invitation and can reply with their name and email on the public event reply page. The number of replies is settable by you. Of course, only people, who have access to the invitation email, can access the public event and reply.  This feature can save you money compared to sending e.g. 5000 personalized online post invitations. So, if personalization is not so important, then purchasing the PROFESSIONAL PLAN which offers this public event option could be the smart thing for you to do.

Integrate an invitation into your standard newsletter

A company wanted to integrate the EventKingdom envelope into their newsletter and connect it to an online post invitation. The company wanted to use its standard tracking tools within its existing newsletter system. This is now possible when you purchase the PROFESSIONAL PLAN, which contains this public event featue. After purchasing the PROFESSIONAL PLAN, you will have access to a link which you can add to any image, e.g. a digital envelope in your newsletter. Your newsletter recipients can then access the online post sending and reply with their names and emails. You can use your existing tracking system to track all clicks on the image in your newsletter. Replies are neatly grouped in your recipient list on EventKingdom.

Save the date mailing

A customer wanted to send a beautiful online post save the date to their recipient list, but did not want to upload their recipient list to EventKingdom. This is possible via the PROFESSIONAL PLAN. After purchasing the professional plan the customer was able to send himself an unpersonalized online post save the date email containing the design they chose and finalized. They then forwarded this email to their recipient list. All recipients were able to save the date and add a message if necessary.

Paper send out with online registration

A customer wanted to send paper invitations and offer an online version for event information and RSVP. This is possible within the PROFESSIONAL PLAN. After purchasing it you can access a link on the reply page of your event. You can use this link as you wish, e.g. adding it to any domain you have. You can also ask us to organize an event domain for you. After setting up the domain the customer printed various paper products, such as flyers, posters, invitation cards etc. and included the domain for online access on the printed paper products. Any person, who has access to the public event domain, can reply with his name and email. Limits are settable by you.

Paper send out with public event option and QR code

This example is similar to example 4. In addition to printing the domain on the reply card or poster, you can add a QR code. Your recipients do not need to type in an event domain, but can access the online event version quickly with any QR Code reader or e.g. with the QR Code reader inside the EventKingdom app.

Paper send out with reply codes for online registration and guest management

This feature adds access security to your online event and limits the registrations to the invitations you sent out. To read more please see our article “Paper invitation with personalized codes“.

HOW TO:

1. Please go to ACCOUNT / MY EVENTS and click on your event
2. Please go to the REPLY PAGE tab of your event
3. On the left side you will find EVENT ACCESS, Please click on EVENT ACCESS
4. Please click on the option "Public acccess" which opens your event and enables a SHARE button.
5. Please click on SHARE to see the different SHARE OPTIONS
   1. (Additionally there is a SHARE button on the tab RECIPIENTS)
6. If already have purchased the Service OPEN EVENT or the Enterprise Plan - then the SHARE WINDOW will open immediately.
7. Otherwise you will be asked to purchase the OPEN EVENT Service for this event or the Enterprise Plan.
8. SHARE OPTIONS
   1. The Link displays your Open Event Link which you can use as you wish.
   2. The Email Icon enables you to send a non personalized email of your sending to any email of choice. This email can be forwarded by you as you wish.
   3. The FACEBOOK icon enables you to share your open event via Facebook
   4. The LinkedIno icon enables you to share your open event via LinkedIn
   5. The WhatsApp icon enables you to share your open event via WhatsApp

We hope that you found this article interesting and helpful.

If you have any questions please do not hesitate to contact us.

Your EK Team